Parent and Student Handbook

“Juntos Formaremos Mejores Familias”.

Distinguished Parents and Students:

Colegio Dominicano is an educational entity that since its beginnings has aimed to offer a comprehensive educational process for its students..

The administration and teachers, after analyzing a number of factors, created this manual for parents and students in order to achieve an organized school environment that serves as a place to promote ethical, scientific, and social learning in students, based on the knowledge and application of new technology in their work and personal lives.

We rely on the collaboration of parents, students, and teachers.

Sincerely,

Melba Pacheco de Ozcoidi General Director

1. Fundamental Approaches: principles, mission, vision, objectives, institutional values.

  1. We choose a comprehensive education where the men and women of the future promote personal and group growth, unity, honor, and social justice. We encourage them to be human beings conscious of the role they will have to take on as problem solvers in their social environment.
  2. We recognize the importance of promoting ethical, philosophical, and patriotic values, with the perspective of harmonizing individual necessities with those of the group.
  3. We encourage close school and family relationships to reach the development of values centered attitudes through mutual cooperation.
  4. We promote valuing cultural diversity, preserving Dominican culture with pride.

To be an efficient educational institution, committed to forming individuals with a high level of ethics, who are able to engage in the scientific learning process, and who exhibit social awareness. To support our students in improving their human values, with collaboration and integration of families.

To ensure that the community perceives our institution as an excellent option, that our teachers and administration are recognized as people with top quality values, academic training, and commitment to their social environment.

  1. Support the development of students who are capable of critical thinking, responsibility, and autonomy, that develop their appreciation for art and value their sensitivity and spirituality.
  1. Promote creativity, self improvement, and continuous modernization as tools to take on the challenges of a technological society that is constantly changing.
  1. Assure a scientific literacy that distinguishes them through their capacity and willingness to design appropriate courses of action when faced with a problem or decision.
  1. Stimulate the formation of human beings through ecological conscience, capable of respecting and defending the environment in a way of establishing a harmonious relationship with it.
  1. Promote the respect and defense of national, civic, and cultural symbols to be able to adopt the characteristic features of the Dominican identity with the intention of continuing them on into future generations.
  2. Guarantee optimal conditions for effective learning of Spanish, English, and French.
  • Responsibility
  • Integrity
  • Academic Efficiency
  • Spirituality
  • Unity
  • Discipline

2. Parents and guardians: rigths and responsibilities

All families have to the right to:

  • Receive, equally, an education with the educational model of human development for their children.
  • The development of the social dimension of a person based on respect of democratic principles of coexistence, rights, and basic liberties.
  • Training for professional and intellectual activities.
  • An objective assessment of their school performance.
  • Request explanations regarding the academic grades of the temporal or final evaluations of each grade.
  • Receive written proof of their child’s evaluations.
  • Receive necessary support from the academic staff to resolve academic difficulties of the students.
  • Be respectfully informed when a student is given any disciplinary action.
  • Receive an education based on objective criteria and excludes all propaganda and ideological manipulation for their children.
  • Respect for the physical integrity and personal dignity of the student.
  • Carry out academic activities in safe conditions.
  • Receive written communication and/or the school calendar with the necessary information about the activities taking place at school (located on our web page).

All families are responsible to:

  • Comply with the regulations that the school enforces: academic, disciplinary, and administrative.
  • Respect the physical and emotional integrity of all Colegio Dominicano staff.
  • Act with respect towards the teachers and administrators.
  • Not provoke any events in any part of the school that interrupt academic instruction.
  • Attend parent meetings, appointments, or any other similar event that may occur.
  •  Supervise homework and assignments, as well as academic performance and the grading reports
  • Support all of the methods taken to protect the physical security of the students
  • Cooperate in assuring that students arrive and leave on time based on the designated schedules.
  • Take responsibility for providing school supplies and uniforms on time.
  • Respond to requests to seek professional services outside the school when the student needs it.
  • Ensure that the students only bring the materials they will need for their schoolwork to school.
  • Be on time and up-to-date for the payment responsibilities. Receiving the evaluation report is conditional on whether or not the student’s monthly payments are up-to-date.
  • Not hesitate to give suggestions to the school director, within a framework of adequate respect, as well as to the teachers, personal administration, and support staff.

3. Punctuality

  • School doors are open at 7:00 a.m.
  • The flag act for elementary and high school starts at 7:25 a.m. and preschool starts at 7:45 a.m.
  • At 7:35 a.m., the doors that give access to the school will be shut. Those who arrive after this time will not be allowed to enter by themselves, but rather with someone who will give an excuse in the moment, or they should contact their corresponding coordinator.

Punctuality is a virtue that we should all practice.

4. Attendance

  • There should be at least 75% attendance accumulated for each subject to be eligible to be promoted from that class.
  • The students should attend the academic activities that the school schedules.

5. Communication

  • Appointments with coordinators and the academic director should be arranged through their secretary.
  • The teachers will express their available hours within their schedule to their coordinator to attend appointments with parents.
  • Parents should wait in reception until their appointment card is given to them.
  • Objects to give to students should be left in reception.
  • Absences should be communicated through writing. If the student is absent for more than 3 days due to health, a medical certificate should be submitted.
  • In the case of a monthly or quarterly evaluation, if the excuse is sent after the date of the evaluation, it will not be valid.
  • Telephone calls between parents and students should be done through coordination, not through personal cell phones.
  • Whatever concern a family wants to express should be done with the area coordinator, the Academic Director, or the Director.

6. School Visits

  • Appointments with any person from the school should be previously authorized.
  • A mother or father that arrives before the time of dismissal should stay in the courtyard and should not go to any classroom.
  • The parents that stay for the flag act should not go to the class lines nor stay in the courtyard after the anthem finishes.
  • The clothing of the parents who enter the school should be appropriate. Refrain from using shirts without sleeves, gym clothes, or revealing clothing. Please use a loose blouse or jacket.

7. Graduation

Organizing the church mass and graduation ceremony is the responsibility of the school. It should take place around the second weekend of June.

  • Have passed all of the subjects.
  • Have completed the Social Plan of 60 hours.
  • Not have any missing books from the library.
  • Have financially settled the school year.
  • Loyalty
  • Deliverance.
  • Academic Excellence
  • Honors Award
  • Language and Literature.
  • Mathematical Sciences.
  • Social Sciences.
  • Natural Sciences.
  • Foreign Languages: English and French.
  • Guidance.
  • Computer Technology.
  • Sports.
  • Art and Culture.

- Microsoft Office Specialist (PowerPoint – Word – Excel – Access).

- Alliance Francaise: Diploma of French Language Studies (DELF).

  • Loyalty.You must have consistently studied at our school since preschool, regardless of the grade you started in until high school.

If for some reason you move away from the city and return after the first three months of school, you do not lose the right to the Loyalty Award.

  • Deliverance.Students earn this special mention by maintaining their grades higher than a 70 in all subjects during their last four years of high school.
  • Academic Excellence.This is given to the students that maintained an average of 90 or higher in all subjects during their last four years of high school.
  • Valedictorian This is given to the student of Academic Excellence with the highest grade average.
  • Honors Award. This is received by the student who represents the profile of our graduates due to their characteristics and values.
  • Outstanding Students by Subject. This award is given based on an average of grades in all subjects in all four years of high school. The highest averages are awarded and it is not required to have received the Deliverance award.

8. Student Insurance

The school will provide its students with insurance against accidents occurring on campus or school trips. In the event of an accident requiring medical treatment, parents must pay the expenses and provide the school with original invoices for processing purposes with the insurance company. This will insure that parents are reimbursed the amount agreed with the insurer.

9. Library

  • The library is open to all students, teachers, and parents of Colegio Dominicano.
  • During working hours, they can pick up books and check them out through the librarian.
  1. Only two books can be borrowed at a time.
  2. Return them on the established date.
  3. Borrowed books must be returned one to two weeks before the end of the school year.
  4. Los estudiantes no podrán recibir notas finales, récord de notas u otro documento del Colegio si tiene pendiente libros de biblioteca.
  5. Books considered reference or reserved cannot be checked out from the library.
  6. Books or other library material that is lost will need to be replaced by the person who checked them out.
  7. Library policies can be varied when necessary.

10. Student Profile

  • Colegio Dominicano seeks to transmit values and responsibilities to its students, so that as citizens, they can develop actively and positively in a democratic society. While doing so, respecting their individual skills and those of others around them, supported by a solid human development, academic preparation, and social conscience.

Respectful, Active, Independent, Communicative Critical, Solidarity, Responsible, Cooperator, Reflective and Creative

11. About the uniform

The student must attend class in the full and correct uniform. This means:

  1. Wear the uniform chosen by the school.
  2. Navy blue pants, white polo shirt with the school crest. The polo shirt must be tucked inside the pants with a belt. Black shoes must also be worn with white, navy, or black socks.
  3. The uniform must be worn loosely and not close to the body.
  4. Wear the sports uniform when appropriate (shirt, pants, and tennis shoes.)
  5. The blue jacket is part of the uniform.
  6. Take care of your appearance and personal hygiene.

All of these regulations are in effect at all times, including field trips or educational visits.

12. Evaluations

  • The grades will be delivered periodically to the parents or students according to the school calendar.
  • The evaluation system to follow is governed by the Dominican Education Curriculum.
  • The evaluation system to follow is governed by the Dominican Education Curriculum.
  • The evaluation system to follow is governed by the Dominican Education Curriculum.

13. Security Measures

The evaluation system to follow is governed by the Dominican Education Curriculum.

  • All students, regardless of level, must be dropped off and picked up in surveillanced areas. Students in preschool must be dropped off and picked up personally.
  • All students who are going to be picked up by their parents before departure time must notify the corresponding coordination. When picked up at reception, parents must sign the student sign-out book at school. The receptionist will give an exit card that must be given to the doorman.
  • All visitors (parents, relatives, friends) who are going to walk around the school grounds must request a card at the entrance of the school to be identified. This card must be visible at all times.
  • Any person who walks around the campus without identification will be sent to reception by any member of the educational community.
  • All students must remain inside the school at the time of departure. We are not responsible for those who are picked up in areas outside the school grounds.
  • Parents and visitors should not, under any circumstances, bring firearms or objects that threaten the safety of others to the school grounds.
  • It is forbidden to drink alcoholic beverages and/or smoke during activities at school. (Order of the Department of Education.)
  • The school is a member of the Dominican Disaster Mitigation Committee based in Santo Domingo (earthquakes, fire, rain, etc.). For this reason, drills are held periodically with students.
  • The school has a set of fire extinguishers, placed in strategic areas, which can be used in an emergency.

 

14. Readmission of students

Colegio Dominicano can deny readmission to a student for the following reasons:

Behavior in or out of school that damages the school’s reputation.

  1. We do not allow students to repeat subjects.
  2. Repeated violations of the school’s rules.
  3. Leaving school grounds without authorization.
  4. Falsification of grades, permissions, or excuses from parents, and tampering with any document or record.
  5. Disrespecting any person who is a part of our school: classmates, support staff, administrators, teachers, coordinators, and directors. This applies to both parents and students.
  6. Any student who is removed from the school for academic or behavioral issues will not be allowed to be readmitted.
  7. Families with pending payments from the previous year.

15. General rules

Colegio Dominicano, in the search of fulfilling its main purpose of forming better people that respond to fundamental values and appropriate behavior, has elaborated the following rules and layout that seek to achieve the profile of an exemplary student.

Awareness, respect, and acceptance of the school rules.

  • The afternoon classes are required based on the chosen subjects because they are part of our curriculum.
  • Attitude in class, at all times, should be of active participation, concentration, and respect towards teachers and classmates.
  • Avoid disorganization, incorrect posture when sitting, and inappropriate conversations. To maintain cleanliness and organization, it is not allowed at any moment to eat or drink in the classroom.
  • Avoid disorganization, incorrect posture when sitting, and inappropriate conversations. To maintain cleanliness and organization, it is not allowed at any moment to eat or drink in the classroom.
  • Each student must bring their supplies and materials corresponding to each grade. The school will not replace any supplies if they are lost.
  • Books, notebooks, and materials should always be identified with the student’s name, have a cover, be clean, and be organized.
  • Students should contribute to the cleanliness of all school areas.
  • Each school desk is the responsibility of the student, so they should take care of it. In the case that it breaks, the student should replace it with a new one. Do not put names or White-Out on them.
  • Students cannot bring guns or sharp objects that threaten the safety of others. This also goes for fireworks, toys, or magazines that are not educational.
  • Cell phones during school hours can only be used when it is required for class instruction.
  • Students and family members cannot post Colegio Dominicano on social media without prior authorization.
  • Any call that a student makes to their family should be done through coordination, not through their personal cell phone.
  • A student may not leave school grounds at any moment without previous authorization.
  • To maintain functionality and organization, all students should carry a pass with them to leave the classroom.
  • It is not allowed to use clothing that is not in accordance with the uniform. This includes long earrings, thick chains, jackets or sweaters covering the shirt.
  • Haircuts should be modest and should avoid extremities. Men should also come to school properly shaved.
  • Nail polish should not be strong colors (blue, green, black, yellow). Cream and white are allowed. Makeup should be natural and moderate.
  • It is not permitted to stay in the classrooms during the break without the presence of a teacher to supervise or accompany you.
  • Students should abide by the time given for the breaks and be in their classrooms on time. The breaks will be supervised by assigned teachers to specific areas.

 

Irregular behaviors from the students will be considered as MINOR, SERIOUS, and VERY SERIOUS.

  • MINOR OFFENSES 

These are the unjustified, not repeated offenses, that alter the normal development of school activities. It could also be any misconduct in the classroom against another member of the educational community or this manual.

  • SERIOUS OFFENSES

These are the acts of indiscipline, offenses, or insults that seriously alter the development of normal school activities, as well as any aggression or intentional degradation of people, belongings, or objects at school. Repeated minor offenses in a school year become serious offenses.

  • VERY SERIOUS OFFENSES

These are the acts of indiscipline, insults, or offenses against the normal development of school activities and the people of the educational community, as well as physical aggression, violation, and disrespect towards people, documents, procedures, norms, and provisions established in this manual. Repeated serious offenses in a school year become very serious offenses.

When dealing with irregular conduct, the teacher will use educational methods that can correct these types of behaviors.They will continue to reprimand in private or in a report and reprimand with parents present.

The application of sanctions against committed offenses should be adjusted to the age, circumstances, and the situation of the affected student.

The sanctions will be:

  • Additional work in various subjects.
  • Research assignments based on topics related to the committed offense (teacher, coordinator, psychologist, or director).
  • Contingency of readmission to the school.

As a complement to this manual, there are the Rules of the Dominican Systemic Education for Educational and Private Centers drawn up by the Council of the Ministry of the State of Education considered in compliance with article 48-49, Law 136-03.

16. Payment regulation

Payments of the school year are distributed in the following way:

  1. The first installment and the Parents Association: The payment date of these items are determined through communication with the parents. The first installment is nonrefundable, there is no total or partial refund and it cannot be given as credit to another account, person, or to another school term.
  2. Ten consecutive installments from August to May.

All families that decide to withdraw a student from the school should do it through a letter directed to the academic secretary so she can proceed in preparing the documents they request. To complete this process, the family must be up to date with payments, including the month in which the request is made.

A discount for paying on time will be applied from the 1st to the 15th of each month to the regular installments. After this date, the discount will not be applied. In December, the payment deadline is the 20th. These dates will be respected without exceptions.

  1. BALANCE FOR AUGUST TO DECEMBER -  The payment deadline is December 20th.
  2. BALANCE FOR JANUARY TO MAY - The payment deadline is May 30th.
  1. If anyone makes a payment with a check and does not have the funds, they will lose the privilege of paying with a check. From then on, they will make their payments in cash. Also, they must add an additional RD$350.00 for bank charges.
  2. Families that are behind on payments from the current school year should pay these debts before closing that school year.
  3. If a family decides not to continue in our institution for the next school year and asks for academic documents, they should have their account paid up to date.
  4. The delivering of grades during open house will be done exclusively to the parents.
  5. After giving them their school documents, any student who requests them again will be charged RD$250.00 for each document (grades, certifications, letter of conduct, payment statements, etc.).
  6. Those who do not pay their monthly installments within the discounted period will lose the privilege of scholarships, half scholarships, and grants. The grants agreed upon by the administration will be withdrawn.
  7. No student has the right to attend classes if they do not have all of the completed paperwork from the corresponding school year.
  8. Accounts that are not paid in full at the end of the school year will be put into the hands of the legal department and there it will be given to the parents or guardians. To receive documentation, they should pay in cash or sign a debt agreement for the owed amount and have a cosigner.